How the Embassy can assist with NBI clearances 

The NBI form is not a consular document. However, the Philippine Embassy assists Filipinos who are applying for NBI clearance in terms of fingerprinting on the card form. Upon completion of the requirements below, the applicant sends the form, together with an Authorization Letter, to his/her authorized representative in the Philippines, who will process the clearance with the National Bureau of Investigation (NBI) on your behalf. 

Procedure in the Embassy: 
• For the appointment. Please email us at This email address is being protected from spambots. You need JavaScript enabled to view it.. 
• Request an NBI fingerprint card form from the Consular Officer at the reception area of the Embassy, and fill up the personal data as instructed. Fee: Euro 25.00
• Note: for married women, please be advised of the order of writing your name as follows: 

     Your maiden surname (father’s surname). 
     Your husband’s surname. 
     Your first name or given name. 
     Your maternal surname (family name of your mother) 

• Submit your accomplished fingerprint card to the consular officer for checking. 
• Your fingerprints will be impressed on the appropriate spaces by rolled impression. The consular officer who fingerprinted you will sign his name, stamp the Embassy seal and state his official designation. 
• Attach your latest Passport size photograph (white background), taken within three (3) months before application at the appropriate box in the fingerprint card form. Please write your name and place your signature at the back of these photographs.

• As stated above, send the form to your authorized representative in the Philippines, who will process the clearance with the National Bureau of Investigation (NBI) on your behalf. 
• Please be reminded that after the process of the clearance with the NBI in the Philippines, your authorized representative will have to bring your NBI Clearance at the Authentication Department of the DFA for Apostilles. 

More information can be obtained at: www.nbi.gov.ph 

Guide in conducting the Fingerprinting for NBI Clearance outside the Embassy (Police Stations) 

Procedure in the Embassy: 
• For the appointment. Please email us at This email address is being protected from spambots. You need JavaScript enabled to view it..
• Request an NBI fingerprint card form from the Consular Officer at the reception area of the Embassy, and fill up the personal data as instructed (if the requesting person is the applicant) 
• Note: for married women, please be advised of the order of writing your name as follows: 

     Your maiden surname (father’s surname). 
     Your husband’s surname. 
     Your first name or given name. 
     Your maternal surname (family name of your mother) 

• Submit your accomplished fingerprint card to the consular officer for checking. 
• Proceed to the police station

Procedure in the Police Station 

• Request the assistance of a Police Officer to take the fingerprints of the applicant 
• Use only black ink 
• After the prints have been taken, the following information should be indicated in the NBI Form: 
     a) Name and Seal/Stamp of Police Station in the box labelled (Sundry Information) 
     b) Name and Designation of Police Officer who assisted in the box labelled (Sundry Information) 
     c) Signature of the Police Officer in the box labelled (Impressions taken by)